Benefits of Off-site Records Storage Management

Off-site records storage management can help an organization to lower its operating costs, improve employee productivity, build more value from information assets and protect it from the risk of proceedings, audit and disaster.

A company wants to keep its information and documents to be confidential and safe. A professional off-site records storage management will help it to protect its confidential documents from fraud and identity theft. This system ensures that important documents of an organization are viewed only by authorized people. An off-site records storage management plays a big role in case of natural disasters. Natural disasters can destroy confidential documents of a company. The companies offering this service ensure that their facilities are designed to safeguard records from disasters. They formulate good plans that help them to save and recover any lost information. They free up the costly and useful space of an office that can be used by a company for other productive work. Off-site records storage management helps a company to eliminate maximum outdated records and reduce information management staff and workloads.

If you want to know more about off-site records storage management, document management services, records management systems and records management system, please visit www.metrofile.co.za

5 reasons why you must opt for off-site document storage

If you have for long been storing your records and documents at your business location, here are the top 5 reasons why you must switch to off-site document storage:

1. You can save a lot of physical space. Larger organisations have space for document storage and archiving but if you are a small or mid-sized business, would you like to waste your office space piling up boxes of business documents when they can be conveniently stored at an off-site location?

2. You can enjoy better safety and security. Most off-site records storage management service providers have state-of-the-art, highly safe and secure storage rooms with CCTV cameras and highly vigilant security guards protecting your documents 24/7.

3. It is cost-saving. If you don’t already know, moving your archive business records and documents to an off-site location can save you a lot of money. You can avoid paying high rentals for larger office space.
4. 
   Off-site document storage promises better access. Finding and locating desired business records and documents mostly takes up a lot of space. Most off-site records storage management service providers use barcode technology to quickly locate your documents.

5. Better work flow and improved customer relationships. Since you will be able to access your documents and records easily and quickly, you can improve the work flow in your office and your employees can answer the queries and concerns of your clients in a prompt manner, leading to better customer satisfaction.
   

For off-site document storage, on site records management, data protection service, and image processing services, you can visit www.metrofile.co.za