Planning to avail off-site document storage services? Here are some points to help you select the best services for your business:
When looking at document storage companies, find out how long they have been providing document and records storage services, how are they better than other companies in the industry, which exclusive services do they provide and can they provide you with any references.
Make sure that the document storage service provider that you choose follows the best safety and security standards. They should have 24 hour security; internal and external digital CCTV cameras installed in their premises, other security monitoring devices in place, control access to their storage facility, trained security guards outside the facility, and regular implementation of security audits.
Find out the means and methods that the document storage service provider would adopt for protecting your records and documents from flood, fire, theft, burglary, and other disasters. It is important to know if the document storage service provider has smoke detection devices installed in its storage facility, whether it has fire control systems, if it follows a strict no-smoking policy, and what else does it do to ensure safety and security of its clients’ records and documents.
The courier vehicles of the document storage service providers are often overlooked. Most people just concern themselves with the security of the warehouse where their documents would be stored. But what if something happens on the way while your documents are being transported to your office/factory? For this, ensure that the document storage company has climate-controlled, safe vehicles equipped with proper communication media, fire extinguishers, and other devices for safe transportation of your business documents.
Hope these tips will help you pick the best document storage services.
For professional and reliable document storage services, you may visit www.metrofile.co.za
When looking at document storage companies, find out how long they have been providing document and records storage services, how are they better than other companies in the industry, which exclusive services do they provide and can they provide you with any references.
Make sure that the document storage service provider that you choose follows the best safety and security standards. They should have 24 hour security; internal and external digital CCTV cameras installed in their premises, other security monitoring devices in place, control access to their storage facility, trained security guards outside the facility, and regular implementation of security audits.
Find out the means and methods that the document storage service provider would adopt for protecting your records and documents from flood, fire, theft, burglary, and other disasters. It is important to know if the document storage service provider has smoke detection devices installed in its storage facility, whether it has fire control systems, if it follows a strict no-smoking policy, and what else does it do to ensure safety and security of its clients’ records and documents.
The courier vehicles of the document storage service providers are often overlooked. Most people just concern themselves with the security of the warehouse where their documents would be stored. But what if something happens on the way while your documents are being transported to your office/factory? For this, ensure that the document storage company has climate-controlled, safe vehicles equipped with proper communication media, fire extinguishers, and other devices for safe transportation of your business documents.
Hope these tips will help you pick the best document storage services.
For professional and reliable document storage services, you may visit www.metrofile.co.za
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